Administration Assistant

1 week ago

Tel Aviv, Tel Aviv, Israel Tufin Full time ₪40,000 - ₪60,000 per year

We are seeking an administrative assistant who will be responsible for a variety of internal and external administrative tasks, including supporting our employees both in Israel and abroad. This position offers a great opportunity for personal development as part of a busy and exciting administration department. 

Location: Tel Aviv (next to Azrieli tower)  

Key Responsibilities: 

  • Manning the front desk: Answering incoming calls and managing the reception doors. Greeting guests and couriers. 
  • Responsibility for the office and food supply. Managing contracts and price negotiations with office vendors and service providers. 
  • Hosting employees from abroad (hotel, taxi, restaurants...) 
  • Providing administrative service to employees (Food cards, office equipment, parking, entrance cards system). 
  • Helping with welfare issues (presents, onboarding/offboarding, events). 
  • Managing deliveries of equipment in Israel and abroad. 
  • Responsibility for the day to day office maintenance (different maintenance fixes, coordinate and communicate with the office facility's vendors). 
Requirements
  • Languages – good written and verbal level of both Hebrew and English. 
  • Proficiency in MS Office (Word, Excel, Outlook). Ability to learn new technologies. 
  • At least one year of hands-on administrative support experience in a big organization. 
  • Excellent interpersonal and communication skills 
  • Independence, accuracy, creativity with good problem solving skills. 
  • Excellent time management skills and ability to multi-task and prioritize work. Strong organizational and planning skills in a fast-paced environment. 

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