Office Manager

2 weeks ago

Ramat Gan, Tel Aviv, Israel Moveo Group Full time

Join a leading company specializing in building, managing, and operating customer and consumer loyalty programs.
Combining strategy, technology, and innovation, the company delivers end-to-end solutions for top organizations across diverse sectors-including finance, retail, telecom, and government. Our environment is dynamic, collaborative, and people-driven, with a strong emphasis on professionalism, creativity, and service excellence.

Position Overview

We are seeking a proactive, detail-oriented, and service-driven
Office Manager
to lead administrative operations and ensure the smooth and efficient running of our office. This is a central role that supports senior management, oversees day-to-day office logistics, and contributes to employee experience and operational excellence. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced, dynamic environment. You'll be the heartbeat of the office-managing calendars, coordinating across teams, supporting HR and administrative processes, and ensuring a positive and professional workplace atmosphere.

Key Responsibilities

Administrative & Calendar Management (70%)

  • Manage complex calendars for the CEO, company owners, and senior executives (
    approximately six schedules
    ).
  • Schedule and coordinate internal and external meetings, ensuring smooth communication across departments.
  • Prepare and distribute meeting materials, presentations, and reports.

Office Operations & HR Support (30%)

  • Ensure smooth daily office operations and a well-organized workspace.
  • Coordinate onboarding/offboarding, including logistics, workspace setup, and documentation.
  • Support recruitment logistics – CV screening, interview scheduling, and background checks.

Requirements:

  • Proven experience managing
    over 3 calendars simultaneously
    -
    must
  • 2+ years of experience as an
    Office Manager in a dynamic company
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Excellent organizational and multitasking skills, with a keen eye for detail.
  • Strong interpersonal and communication abilities, with a "can-do" service-oriented attitude.
  • Reliable, proactive, and independent, with the ability to prioritize and manage multiple tasks simultaneously.

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