Administrative Assistant

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr- If you have questions while submitting an application, please review these frequently asked questions.

Current Employees and Students:

If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.

Welcome to The Ohio State University's career site.  We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

• Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.

• Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. 

Job Title:Administrative AssistantDepartment:Medicine | IM Cardiovascular Medicine

Administrative Assistant within the Division of Cardiovascular Medicine in the Department of Internal Medicine who performs a variety of administrative tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; manages and oversees administrative functions of the clinical operations for the Division of Cardiovascular Medicine within the Department of Internal Medicine; responsible for implementing processes, workflows, policies, and procedures that ensure efficiency, transparency and compliance; functions as liaison between Division, Central Scheduling, IHIS, Cadence team, third party vendor (where appropriate) and division access leadership; ensures required and appropriate levels of provider coverage of inpatient service, procedural and outpatient clinics, as well as special CVM programs, for both immediate need and long range planning; maintains accurate provider's schedules and manages clinic schedule changes; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; completes project work as assigned by Division Administrator or Administrative Manager. Performs other duties as assigned.

Minimum Education and Skills/Experience Required/Desired

Per CCS Specifications; six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; six months experience (600 hours course work) in office practices and procedures; six months experience (600 hours course work) in customer service. Requires successful completion of a background check. Selected candidate may be asked to complete a re-employment physical including a drug screen.

Additional Information:Location:Davis Heart and Lung Research Institute (0113)Position Type:RegularScheduled Hours:40Shift:First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability. 

As required by Ohio Revised Code section , Ohio State will: educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.

---