Office Administrator Petach Tikva

4 days ago

Petah Tikva, Central District, Israel Arad Tech Sourcing Full time ₪30,000 - ₪60,000 per year

We are seeking a highly organized and service-oriented Office Administrator to support day-to-day office operations, executive scheduling, vendor management, events coordination, and administrative processes. This role requires strong multitasking skills, high discretion, excellent communication, and the ability to work under pressure in a dynamic environment.

You will work closely with the Admin Head Israel and support cross-functional teams across the organization.

Responsibilities

Manage all administrative functions: front office, office supplies, parking, access cards for employees/visitors, cleaning, security, repairs, and maintenance.

Vendor management: price negotiations, contract handling, and new vendor registration in TCS internal systems.

Raise invoices received via email and post, and process them in the TCS internal portal.

Follow approval workflows until payment completion.

Manage accommodation arrangements for visiting senior associates and coordinate company events.

Provide full calendar management and personal assistance to the CEO.

Lead and manage courier services.

Support expat accommodation contracts, working closely with the Admin Head and external partners (lawyers, landlords).

Prepare and issue work permit/business visa letters and hotel invitations for TCS associates.

Coordinate company events, transportation, and welfare-related activities.

Host clients and visitors, including preparing refreshments for meetings.

Work onsite, MondayFriday.

Required Skills & Experience

13 years of experience in office administration.

Strong proficiency in Excel and Word.

High-level English proficiency.

Strong multitasking and organizational abilities.

Sense of responsibility, discretion, and reliability.

Excellent communication skills.

Assertiveness and ability to work under pressure.

Team player, service oriented, with high attention to detail.

Availability for full-time onsite work.

Reporting Structure

Reports to: Admin Head Israel

Team size: No direct reports

Unique Advantages of the Role:

Work with diverse, cross-functional teams.

Learn global administration and facilities procedures.

  1. Years of experience as an office administrator in a corporate environment?

  2. Years of experience organizing company events and supporting welfare activities?

  3. Years of experience managing senior executive calendars (CEO level)?

  4. Years of experience in vendor management (contracts, onboarding, price negotiations)?

  5. Years of experience working with MS Office tools (Word, Excel)?

  6. English proficiency level (03: 0=Low, 3=Native)?

  7. Expected salary (gross)?

  • Executive Assistant

    17 hours ago

    Petah Tikva, Central District, Israel Vishay Full time ₪60,000 - ₪120,000 per year

    Petach Tikva, IL, Israel | Administrative ServicesJob DescriptionWe are seeking great talent to help us build The DNA of tech.Vishay manufactures one of the world's largest portfolios of discrete semiconductors and passive electronic components that are essential to innovative designs in the automotive, industrial, computing, consumer, telecommunications,...

  • Executive Assistant

    3 days ago

    Petah Tikva, Central District, Israel Vishay Intertechnology, Inc. Full time ₪40,000 - ₪60,000 per year

    We are seeking great talent to help us build The DNA of tech.Vishay manufactures one of the world's largest portfolios of discrete semiconductors and passive electronic components that are essential to innovative designs in the automotive, industrial, computing, consumer, telecommunications, military, aerospace, and medical markets. We help the world's most...

  • Operating Officer

    1 week ago

    Petah Tikva, Central District, Israel Cimatron Full time ₪60,000 - ₪120,000 per year

    Operating officerLocation: Israel - Petah Tikva (mainly on-site job)Job summary: The operating officer will be responsible for the office operations within Israeli office, with a focus on accounting and office missions ensuring compliance with country requirement and within Sandvik group. This role requires a proactive and independent individual with...

  • Helpdesk Administrator

    4 days ago

    Petah Tikva, Central District, Israel Medison Pharma Full time ₪40,000 - ₪60,000 per year

    Medison offers hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy...

  • Facility Maintenance Specialist

    4 days ago

    Petah Tikva, Central District, Israel Cellebrite Full time ₪60,000 - ₪120,000 per year

    Company Overview:Cellebrite's (Nasdaq: CLBT) mission is to enable its global customers to protect and save lives by enhancing digital investigations and intelligence gathering to accelerate justice in communities around the world. Cellebrite's AI-powered Digital Investigation Platform enables customers to lawfully access, collect, analyze and share digital...

  • Facility Maintenance Specialist

    4 days ago

    Petah Tikva, Central District, Israel Cellebrite Full time ₪60,000 - ₪90,000 per year

    Company Overview:Cellebrite's (Nasdaq: CLBT) mission is to enable its global customers to protect and save lives by enhancing digital investigations and intelligence gathering to accelerate justice in communities around the world. Cellebrite's AI-powered Digital Investigation Platform enables customers to lawfully access, collect, analyze and share digital...

  • NOC Engineer- Student Position

    6 days ago

    Petah Tikva, Central District, Israel Global-e Full time ₪40,000 - ₪60,000 per year

    We are looking for a NOC Engineer to join our growing TechOPS team.The position consists of 4 shifts a week on nights and weekends in our R&D Center in Petach Tikva.This position provides a great opportunity to enter the high-tech world and relevant for for students and graduates of technical degree or equivalent experience.Responsibilities include...

  • IT & IS Support Tier 2

    1 week ago

    Petah Tikva, Central District, Israel Cellebrite Full time

    Company Overview: Cellebrite's (Nasdaq: CLBT) mission is to enable its global customers to protect and save lives by enhancing digital investigations and intelligence gathering to accelerate justice in communities around the world. Cellebrite's AI-powered Digital Investigation Platform enables customers to lawfully access, collect, analyze and share digital...

  • Administrative Assistant

    1 week ago

    Petah Tikva, Central District, Israel The Ohio State University Full time ₪40,000 - ₪80,000 per year

    Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr- If you have questions while submitting an application, please review these frequently asked questions.Current Employees and Students:If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use...

  • Machine Learning Engineering Student

    1 week ago

    Petah Tikva, Central District, Israel Intel Corporation Full time ₪50,000 - ₪80,000 per year

    Job Details:Job Description:  Job Description The Wireless Connectivity AI Center of Excellence is seeking a Machine Learning Engineering Student to join our dynamic team.In this role, you will be responsible for:Development of large-scale generative AI framework software developmentPreparing data for machine learning models at scale.Building inference...