Administrative Assistant

2 days ago

Dubai D Israel Rapaport Full time $30,000 - $60,000 per year

Administrative Assistant

Location: Dubai, UAE
Company: Rapaport

About Us:
Rapaport is a global leader in the diamond industry, providing transparent, ethical, and competitive trading opportunities. Our Dubai office is an essential regional auction house supporting our international operations and client services.

Position Overview:

We are seeking a highly organized, proactive, and dynamic Administrative Assistant to oversee the daily operations of our Dubai office and provide essential administrative and client support for Rapaport Auctions. The ability to multitask is key. The ideal candidate thrives in a fast-paced environment, juggles multiple responsibilities with precision, and anticipates needs before they arise.

Key Responsibilities:

Office Management

  • Oversee all day-to-day operations and ensure the smooth running of the Dubai office.
  • Handle office bookkeeping.
  • Manage office inventory, supplies, and vendor relationships.
  • Handle maintenance, utilities, and Wi-Fi or IT support coordination.
  • Manage travel bookings, meeting schedules, and logistics for staff and visitors.
  • Liaise with building management and external service providers as needed.

Administrative & Auction Support

  • Provide administrative assistance to the auction team, including organizing auction materials and setup.
  • Respond to client inquiries by phone and email promptly and professionally.
  • Assist with invoicing, billing, and basic financial recordkeeping related to auctions.
  • Support auction events and office functions, ensuring all logistical needs are met.
  • Maintain databases, documentation, and filing systems accurately and confidentially.

Qualifications:

  • 3–5 years of experience in office management, administration, or executive support.
  • Exceptional multitasking, organizational, and time-management skills.
  • Strong initiative, resourcefulness, and ability to work independently.
  • Excellent communication skills in English (verbal and written).
  • Professional demeanor and customer service orientation.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and comfort with digital systems.
  • Experience in event coordination or finance administration is a plus.

  • Administrative Assistant

    7 days ago

    Israel Amdocs Full time ₪40,000 - ₪80,000 per year

    Job ID: 205826Required Travel : MinimalManagerial - NoLocation: Israel- NAZRAT (Amdocs Site)Who are we?Amdocs helps those who build the future to make it amazing. With our market-leading portfolio of software products and services, we unlock our customers' innovative potential, empowering them to provide next-generation communication and media experiences...

  • Administrative Assistant

    7 days ago

    Israel Amdocs Full time ₪40,000 - ₪60,000 per year

    Job ID: Required Travel :Minimal Managerial - NoLocation: Israel- NAZRAT (Amdocs Site)  Who are we? Amdocs helps those who build the future to make it amazing. With our market-leading portfolio of software products and services, we unlock our customers' innovative potential, empowering them to provide next-generation communication and media experiences...

  • Administrative Assistant – Maternity Leave Replacement

    7 days ago

    Jerusalem, Tel-Aviv, Israel JVP Full time ₪30,000 - ₪50,000 per year

    We are seeking a reliable and efficient Administrative Assistant to join our team for maternity leave. The ideal candidate will be organized, detail-oriented, and able to handle a variety of administrative tasks in a fast-paced environment. Position is based in Jerusalem and Tel Aviv.·      Coordinate meetings and prepare necessary...

  • IT System Administrator

    7 days ago

    Giborey Israel st. Netanya, Center District, Israel Drs Rada Technologies Full time $60,000 - $100,000 per year

     DRS RADA is a global pioneer of RADAR systems for active military protection, counter-drone applications, critical infrastructure protection, and border surveillance.Join Our Team as a IT System Administrator at DRS RADA TechnologiesManage the company's IT infrastructure resourcesInstall, configure, and maintain physical and virtual servers and networks...

  • Salesforce Administrator

    2 days ago

    Jerusalem, Israel, Rapaport Full time ₪30,000 - ₪60,000 per year

    Job Title: Salesforce AdministratorAbout the Position:We are seeking an experienced Salesforce Administrator (Intermediate Level) to join our growing team. The ideal candidate will be responsible for the day-to-day configuration, support, maintenance, and improvement of our Salesforce platform. You'll collaborate with cross-functional teams to optimize...

  • Salesforce Administrator

    7 days ago

    Jerusalem, Israel, Rapaport Full time ₪60,000 - ₪120,000 per year

    Job Title: Salesforce AdministratorAbout the Position:We are seeking an experienced Salesforce Administrator (Intermediate Level) to join our growing team. The ideal candidate will be responsible for the day-to-day configuration, support, maintenance, and improvement of our Salesforce platform. You'll collaborate with cross-functional teams to optimize...

  • Administrative Manager

    7 days ago

    HaBarzel Street Tel Aviv-Yafo, Tel Aviv District, Israel Radwin Full time ₪40,000 - ₪60,000 per year

    RADWIN is looking for a proactive and highly organized Administrative Manager (50% position) to ensure the smooth day-to-day operations of our office.If you're someone who loves creating an efficient, welcoming, and engaging work environment, we'd love to meet youWhat You'll Be Doing:Be the go-to person for administrative needs like ID cards, Cibus, parking,...

  • Administrative Manager

    7 days ago

    Tel Aviv, Israel, Wisor Full time ₪40,000 - ₪80,000 per year

    It's an exciting time to work at Wisor.AI We are on a fast growth trajectory, and every day we strengthen our position as the leading Fintech company in the supply chain data arena.  We are an early stage and well funded startup (last rounds by Team8), and now looking for an Administrative Manager for a part time role, to join the team for the long run...

  • Support Administrator

    7 days ago

    Ra'anana, Center District, Israel my team Full time $30,000 - $60,000 per year

    Join Our Team as a Support Administrator Are you passionate about sports analytics and ready to grow your career in a dynamic, innovative environment? We're hiring a Support Administrator to join our dedicated support team This is your chance to work in soccer tech, providing top-notch assistance to clients and collaborating with industry experts to solve...

  • Personal Assistant to the CEO

    7 days ago

    Israel ProfiSea Full time ₪40,000 - ₪80,000 per year

    ProfiSea, an AWS Premier Tier Partner, is an innovative hi-tech company redefining how organizations build, manage, and optimize their cloud environments.Our AI-driven FinOps and DevOps platforms help companies create, visualize, control, and optimize their multi-cloud infrastructures.With hundreds of active customers worldwide, ProfiSea empowers Technical,...