Administrative Specialist

2 weeks ago

Tel Aviv, Tel Aviv, Israel Meta Full time ₪40,000 - ₪60,000 per year

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of leaders. Administrative Specialists provide remote support to leaders across the Company and its locations. This is a full time position.

Administrative Specialist Responsibilities:
  • Provide remote high-volume calendaring, travel, and expense support
  • Provide Administrative services during designated support hours
  • Manage complex calendars for multiple leaders
  • Schedule internal and external meetings for multiple leaders
  • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
  • Learn and utilize internal and external tools to provide calendar support
  • Establish ongoing relationship and communications with leaders to learn business priorities and apply to support
  • Partner with leaders and other Administrative Assistants for meeting coordination
  • Provide proactive time management recommendations to leaders
  • Coordinate domestic and international travel arrangements via Concur
  • Prepare and submit corporate card expense reports
  • Maintain program scope of support within agreed-upon service level agreements
  • Educate and inform leaders on program goals, scope and service level agreements
  • Draft and send communications to leaders about transitions or changes in support
  • Provide coverage support for Admin Specialist colleagues
  • Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
Minimum Qualifications:
  • 4+ years of relevant high-volume coordination experience
  • 4+ years of relevant experience providing administrative support to 2 or more executives
  • 4+ years of relevant experience managing calendars for 2 or more executives
  • Experience prioritizing multiple tasks and activities
  • Experience with Microsoft Office, Google Suite, Concur or similar programs
  • Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
  • Fluent in Hebrew, Arabic, and English
  • Flexibility to accommodate GST and IDT timezones
Preferred Qualifications:
  • Experience supporting 3+ more executives simultaneously
  • Experience building relationships across a larger company
  • 4+ years of experience coordinating travel logistics on behalf of 3 or more executives
  • 4+ years of experience managing expense reports
  • Proven customer focus, preferably in a customer service or front of house environment
About Meta:

Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, equity or sales incentives, if applicable. In addition to base compensation, Meta offers benefits. Learn more about benefits at Meta.

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