Junior Administrator

1 week ago

Bnei Brak, Tel Aviv, Israel Milliman Full time $40,000 - $60,000 per year
Detailed Description

Who We Are

Duties And Responsibilities
  • Provide support for consultants, such as book travel, schedule meetings, prepare and process expense reports, plan meetings and events.
  • Provide general office support including sending express mail, scanning and printing documents, paying bills, ordering supplies, welcoming clients, facilitating meeting plans, etc.
  • Manage interactions with the landlord and property maintenance staff on facility management issues.
  • Help create and update documents in Microsoft Word and presentations in PowerPoint. The documents include but are not limited to reports, client proposals, marketing presentations, and other documents.
  • Assist consultants in preparing and filing client agreements (consulting contracts, non-disclosure agreements, etc.).
  • Support maintenance of required electronic files in accordance with firm document retention and risk management policies.
  • Manage the invoicing process, including preparation of monthly bills and application of payments received, vendor payments etc.

Required Experience
  • Minimum a year of experience in a similar role in a professional office setting, and a long-term commitment to this career.
  • Experience working with a variety of vendors and contractors.
  • Expert level proficiency in Word and outlook, and general familiarity with Excel.
  • Strong English language skills.
  • Extremely detail oriented and organized.
  • Ability to work independently and take ownership of tasks and projects
  • Exhibits a sense of urgency in approach to assignments

Education Requirement
  • Bachelor's degree or other relevant post-secondary coursework preferred.

Competencies, Skills And Behaviors That Support Success In Role
  • Exceptional organization – has a natural tendency to bring about order, logic, and effectiveness to procedures and systems; enjoys organizing
  • Foster an environment of collaboration, trust, respect, and camaraderie
  • Professionalism and integrity – demonstrates respect at all times and extends the benefit of the doubt; is trustworthy and dependable; takes ownership of work and accepts accountability; gives and receives feedback with maturity
  • Ability to build and maintain professional relationships
  • Resourcefulness, creativity, and initiative – independently and instinctively seeks out information, ideas, and solutions; can develop procedures and solutions from scratch and improve current ones
  • Works well under pressure with, at times, tight deadlines
  • Interpersonal awareness – is cognizant of others' needs, emotions, and motivations, as well as one's own; adapts to different personalities and communication styles when interacting with others
  • Effective communication – clearly communicates (orally and in writing) in a purposeful and succinct manner; considers their audience and communicates appropriately
  • Quality and accuracy – pays attention to the big and small details; takes pride in work products; provides and receives peer review
  • Balances independence and teamwork – knows when, how, and why to collaborate with others or work alone, depending on the task at hand
  • Time management and flexibility – prioritizes work and adapts to changes; is flexible with schedule and availability to accommodate time-sensitive matters

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