HR Operations Manager

About ThetaRay:

ThetaRay is a trailblazer in AI-powered Anti-Money Laundering (AML) solutions, offering cutting-edge technology to fintechs, banks, and regulatory bodies worldwide. Our mission is to enhance trust in financial transactions, ensuring compliant and innovative business growth. 

Thetaray is a culture-driven company. Our values are at the heart of our success. By joining us, you'll have the opportunity to embody these values and inspire others through your actions.

Our technology empowers customers to expand into new markets and introduce groundbreaking products.

Why Join ThetaRay?

At ThetaRay, you'll be part of a dynamic global team committed to redefining the financial services sector through technological innovation. You will contribute to creating safer financial environments and have the opportunity to work with some of the brightest minds in AI, ML, and financial technology. We offer a collaborative, inclusive, and forward-thinking work environment where your ideas and contributions are valued and encouraged.

Join us in our mission to revolutionize the financial world, making it safer and more trustworthy for millions worldwide. Explore exciting career opportunities at ThetaRay – where innovation meets purpose.

ThetaRay is seeking a HR Operations Manager, US to join our HR team in our New York office.

This role combines human resources support with office operation management, ensuring smooth day-to-day operations while serving as a key focal point for our US-based employees and leadership.

Responsibilities 

HR:

• Serve as the first point of contact for HR-related questions from US-based employees.
• Support employee lifecycle processes: onboarding, offboarding, and maintaining employee records.
• Partner with HRBP to ensure compliance with US labor laws and company policies.
• Assist with recruitment coordination, including scheduling interviews and liaising with candidates.
• Help manage PTO tracking, benefits inquiries, policies and employee engagement initiatives.
• Championing company culture by driving alignment, employee satisfaction, and engagement. Lead activities that strengthen workplace spirit, including team-building, recognition, and local employee events.
• Act as a trusted advisor to employees, ensuring open communication and a positive employee experience.

Office operations:

• Oversee day-to-day office and facilities operations, including administrative support, supplies, vendors, and general maintenance.
• Manage calendars and scheduling for C-level executives.
• Coordinate domestic and international travel (flights, hotels, transportation, etc.).
• Handle purchasing: open requisitions, communicate with suppliers, issue and send purchase orders, and follow up.
• Collect supplier invoices, verify accuracy and approvals, and coordinate with the HQ finance team to ensure timely payments.
• Maintain confidentiality around projects, correspondence, and sensitive company information.

$55k/yr-$65k/yr

• Minimum 2 years of experience in an HR role.
• Availability to work on-site from the company office in New York 3 days a week (Mondays, Tuesdays, and Thursdays).
• Prior experience as HR generalist/ operations manager , preferably in multi-national and fast-paced environments.
• Experience in recruitment processes - advantage. 
• Strong interpersonal skills with the ability to influence culture and foster team alignment.
• Ability to handle multiple support-related tasks with a customer-service mindset.
• Strong organizational skills, discretion, and attention to detail.
• Excellent verbal and written English communication skills; second language a plus.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), AI productivity tools, and other advanced web-based platforms.
• Proactiveness and willingness to learn and take on new responsibilities.