Training Grant Specialist

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Job Title:Training Grant Specialist - COM Office of ResearchDepartment:Medicine | Office of Research Administration

The College of Medicine is seeking a detail-oriented and collaborative Training Grant Specialist to join the Office of Research. This position plays a critical role in supporting the administration of federally funded institutional training grants, with a primary focus on NIH National Research Service Awards (NRSA). The Training Grant Specialist partners with the Grants Management Office (GMO) to assist in the continuous submission of institutional training grant proposals and supporting awarded training grants. This includes maintaining centralized trainee data, coordinating with faculty and departmental staff, and ensuring compliance with federal and institutional policies. The role ensures accurate reporting, effective coordination, and strategic support for faculty and trainees involved in federally funded training programs.

Grant Administration

• Coordinate the preparation and renewal of institutional training grants in collaboration with the Grants Management Office, training program directors/principal investigators (PD/PIs)

• Serve as a liaison between principal investigators, departmental staff, and institutional grants offices.
   

Data Collection & Reporting

• Maintain centralized records of current and past trainees (up to 15 years post-training), including mentor names, training dates, research topics, funding sources, degrees earned, employment outcomes, and career types.

• Track and manage trainee publications

• Generate NIH Data Tables for grant proposals and reports

• Collaborate with departments to define trainee-related terms and standardize data collection processes

• Develop and implement centralized systems for tracking trainee applications, appointments, and outcomes

• Provide reports and recommendations to institutional leadership based on data analysis
   

Compliance & Institutional Coordination

• Stay current with NIH policies and institutional requirements related to training grants and data reporting.

• Ensure IRB/IACUC protocols are current and compliant.

• Attend training sessions and monitor NIH updates to remain informed of changes in policy and reporting requirements.

• Coordinate with Grants Management Office, Office of Sponsored Programs, and other institutional units.

• Assist with audits and site visits as needed.
   

Stakeholder Support

• Provide guidance and training to faculty and staff on NIH training grant requirements.

• Support trainees with onboarding, stipend processing, and documentation.

• Collaborate with institutional offices (e.g., Sponsored Programs, Graduate School) to streamline processes.
   

Process Improvement

• Develop and implement tools and templates to improve grant management efficiency.

• Recommend enhancements to data tracking systems and reporting workflows.

Minimum Education Required

Bachelor's degree in business, public administration, science, or related field.

Required Qualifications

• 4 years of relevant experience.

• Familiarity with NIH National Research Service Awards (NRSA)

• Proficiency in Microsoft Excel and NIH systems (eRA Commons, xTrain, xTract).

Preferred Qualifications

• Experience with data analysis and visualization tools.

• Strong organizational and communication skills.

• Pre and post award grant experience preferred

• Demonstrated strong analytical skills, initiative & strategic thinking is required

• Evidence of problem-solving skills and critical thinking is required

• Excellent interpersonal communication and writing skills is required

• Willingness to work independently as well as collaboratively is required

• The ability to handle multiple projects and deadlines simultaneously is required

Function: Research Administration

Sub-Function: Research and Administration

Specialized: S3

Additional Information:Location:Hamilton Hall (0038)Position Type:RegularScheduled Hours:40Shift:First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability. 

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