Shipping Operations/DA

2 days ago

Haifa, Haifa, Israel XT Group Full time ₪104,000 - ₪130,878 per year

WHAT YOU'LL DO?

  • Manage and monitor vessel mail dispatches from the office until confirmed receipt onboard.
  • Maintain and update the port agents database, including onboarding new agents and disabling inactive ones.
  • Monitor vessel communication charges, review monthly invoices, and alert vessels and the operations manager in case of excessive usage.
  • Ensure vessel schedules align with actual charterer-provided schedules.
  • Track damage reports and prepare drafts for operations manager approval.

  • Handle agents' Disbursement Accounts (DAs):

  • Ensure timely receipt of DAs from agents/charterers.

  • Verify DA data against actual vessel activity and quoted prices. Allocate charges to relevant departments and route for approval per company policy.

  • Follow up with departments to complete the approval process.

  • Forward approved DAs to the accounting team and monitor payment or deduction status.

WHAT YOU'LL NEED?

  • High attention to detail and accuracy.
  • Strong service orientation and communication skills.
  • Ability to work with both local administrative teams and remote management.
  • Proficiency in Microsoft Excel.
  • Prior experience in the shipping industry – an advantage.
  • Sea-going background – an advantage.
  • Good command of English (spoken and written).

WHO YOU ARE?

  • Multi-tasking abilities.
  • Strong analytical and problem-solving abilities.
  • High level of integrity and professionalism.
  • Proactive and results-oriented approach.

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