Workplace & Talent Coordinator

Candex is a rapidly growing private global B2B fintech company on a mission to reshape the way businesses transact. Our tech-based solution makes purchasing fast and easy for enterprise buyers. Recognized in the ProcureTech 100 for Procurement Innovation, our SaaS Platform and accompanying services completely transform the buying experience for large companies around the globe. Buyers enjoy the simplicity of Candex for their purchases, vendors get paid faster, and procurement teams love the increased control they gain over purchases — Everyone wins

We serve companies in the Global 2,000 and our existing clients include some of the world's biggest corporations. We've raised over $115M from leading investors including Goldman Sachs, 9Yards Capital, JP Morgan, American Express, Altos, Craft, and NFX. Available in almost 50 countries, Candex is expanding our already robust footprint and is looking for ambitious, fun people to join us on our mission to revolutionize the way businesses engage and pay their suppliers.

The Role

We are searching for a proactive and creative Workplace & Talent Coordinator to join our IL HR team. In this role you'll manage day to day operations for one of our offices,  support our Talent team with scheduling and candidate communications as well as coordinating events internally and externally. The ideal candidate is highly service oriented, organized and thrives in an in-person environment. You'll have a significant opportunity to make an impact in the office and candidate experience. This position is full-time and requires immediate availability.

Working Hours: 08:30 to 17:30.

Responsibilities

• Oversee all office maintenance and operations, including grocery and office supply orders, liaising with service providers, and handling maintenance issues.
• Maintain a pleasant and functional working environment at all times.
• Assist coordinating company events, happy hours and gatherings.
• Provide office concierges services to candidates, employees and management, including organizing parking, deliveries, and assisting international visiting employees with accommodations. 
• Provide scheduling interview support to the talent team.
• Manage candidate communication and experience for in-person interviews.
• Work closely with our office manager on ad hoc projects.

Requirements

• 1-3 years of experience in an administrative or operational role.
• Strong English language skills, both verbal and written.
• Positive attitude, patience, a love for people and strong interpersonal communication skills.
• Ability to multitask and work both independently and collaboratively in a fast-paced environment while meeting deadlines.
• Detail oriented with the ability to meet deadlines.
• Detail-oriented with initiative, creativity, and proactive project execution capabilities.

Why Work With Us

• We are humble, hungry, intelligent and collaborative. Work alongside teammates who value curiosity, kindness, and shared success.
• Competitive Compensation – Earn a salary and benefits that reflect your skills and impact.
• Parental Leave – Take meaningful time to bond with your growing family.
• Flexible Work Environment – Balance life and work with adaptable schedules.
• Global Team + Mindset – Join a diverse, international team that thinks beyond borders.
• Home Office Setup – Get the gear and support you need to work comfortably from anywhere.
• Professional Development – Grow your skills with training and learning sessions.
• Internal Mobility – Explore new global roles and career paths without leaving the company.
• Team Outings – Connect and celebrate with colleagues through regular social events.

Our Values

• Be a Stickler for Details - we think about the details when making decisions and ensure we haven't overlooked anything.
• Debate, Decide, Deliver - Candexers foster a culture of open debate so we can make the right decision.
• Innovate to Simplify - we continuously look for simpler ways to do everything.
• Follow Through, Follow Up - we are always moving the ball forward – when we say we will do something, we do it.
• Attract & Develop the Best - we expect each hire to raise the bar, and once they start, they should continue to develop their skills with the support of leadership.
• Keep an Obsessive Customer Focus - our customers' satisfaction is our obsession, and we will stop at nothing to make their experience simple & flawless.
• Learn & Be Curious - we foster an environment of continual learning and encourage challenging questions and believe curiosity drives innovation and improvement.
• Act with Integrity & Professionalism - we act with honesty, transparency, and ethical principles – ensuring our actions align with our values.

Studies indicate that individuals from marginalized backgrounds, including women, often choose to apply for positions only when they fulfill all listed requirements. However, if you find that this role resonates with you even though you don't match every criterion, we strongly encourage you to get in touch with us. Our commitment to being an equal opportunity employer drives us to cultivate a workplace that celebrates diversity and inclusivity, embracing individuals from various backgrounds. Our hiring process prioritizes skills and abilities, and our wide-reaching outlook is something we take great pride in. Feel free to reach out