Office Manager

1 week ago

Israel Penlink Full time $60,000 - $80,000 per year

About us:

Penlink is a global leader in digital intelligence solutions. Our advanced technologies simplify complex data, empowering public safety organizations to make informed decisions quickly and effectively. We believe in the power of data-driven intelligence to accelerate clarity in decision-making for global security, strategic operations, and the most critical missions. Headquartered in the US with offices worldwide.

About the Role

We are seeking a highly organized and proactive Office Manager & HR Administrator to join our team temporarily as a maternity leave replacement. The role is central to ensuring the smooth day-to-day operations of our office while providing essential support to the HR department and all company teams

Key Responsibilities

Office Management

  • Oversee day-to-day office operations to ensure a professional, efficient, and welcoming environment.
  • Manage office inventory, including supplies, kitchen stock, and equipment; coordinate procurement as needed.
  • Supervise and coordinate the cleaning staff to maintain a high standard of cleanliness and order.
  • Liaise with vendors, service providers, and building management to ensure seamless facility operations.
  • Handle travel arrangements and logistics for employees, guests, or company events when required.

Administrative Support

  • Provide administrative assistance and calendar management for senior management.
  • Manage meeting room bookings, coordinate internal events, and support company-wide initiatives.
  • Act as the primary point of contact for all general office inquiries and needs.
  • Assist with onboarding processes for new employees
  • Support employee welfare, including company events, HH, and wellness activities.

Requirements

  • High service orientation and a "can-do" attitude with excellent interpersonal skills.
  • Fluent English (both written and spoken).
  • Proficiency in Outlook and Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong organizational skills and attention to detail.
  • Ability to multitask and prioritize in a dynamic environment.
  • Previous experience in office management or HR administration – an advantage.

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