Administrative Support Professional

14 hours ago

Haifa, Israel beBeeOffice Full time
Job Description

Welcome to this exciting opportunity to be the first point of contact for clients, visitors, and employees in our thriving office environment. As a highly visible representative of our company, you will play a vital role in shaping the impression our clients have of us.

Responsibilities include greeting all visitors with a professional and friendly demeanor, managing the reception area to ensure it remains tidy and presentable, processing visitor sign-ins and issuing visitor badges according to security protocols, notifying appropriate staff of visitor arrivals, answering, screening, and directing incoming phone calls, handling incoming and outgoing mail and deliveries, providing basic information about our services to inquiring visitors, and supporting administrative tasks as needed which may include scheduling meeting rooms.

Key Responsibilities
  • Welcome and greet all visitors in a professional and friendly manner
  • Manage the reception area to ensure it is clean and organized
  • Process visitor sign-ins and issue visitor badges
  • Notify staff of visitor arrivals
  • Answer and direct phone calls
  • Handle mail and deliveries
  • Provide information about our services to visitors
  • Support administrative tasks as needed
Required Skills and Qualifications
  • High school diploma or equivalent; some college education preferred
  • Previous experience in customer service or a related field
  • Excellent verbal and written communication skills
  • Professional appearance and demeanor
  • Proficiency in Microsoft Office applications
  • Proficiency in Hebrew and English required
  • Ability to multitask in a fast-paced environment
  • Strong organizational skills and attention to detail
Benefits

This role offers a dynamic and supportive work environment, opportunities for growth and development, and competitive compensation.

Others

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact us at [insert email]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our career site pages.

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