Executive Assistant

The Company

PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy. 

We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.

We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards.  Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade. 

Our beliefs are the foundation for how we conduct business every day.  We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do – and they push us to ensure we take care of ourselves, each other, and our communities.

Job Summary:

We are seeking an Executive Assistant to support our Vice President in our ICE (Israel & Central Europe) team based in Tel Aviv, Israel. This role requires proactively anticipating the needs of the VP, taking the initiative to solve problems independently while displaying appropriate judgment.

A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is a must.

Job Description:

Essential Responsibilities:

• Manages calendar of the executive and daily work with some instruction from others.
• Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
• Engage and collaborate with the immediate team & internal partners.
• May act as a delegate for the executive when reviewing and approving expense reports
• Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
• Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.

Expected Qualifications:

• Minimum of 3 years of relevant work experience

Preferred Qualification:

Responsibilities: 

• Provide high-touch executive administrative support to the Vice President and Tel Aviv Site Leader as well as ad hoc support to local leaders and work with their teams to support overall business objectives.
• Coordinate and manage internal and external meetings at the executive (C-suite) level, including Global Market leadership team onsite meetings and events managing the budget, key stakeholders and any special requirements. This role includes interaction with CEO staff Executive Assistants and C-suite executives.   
• Help to design and administer an operating rhythm for each team 
• Support the planning and execution of executive visits the site including logistics agendas and liaising with stakeholders on site.
• Act as key point of contact for communication regarding site wide initiatives, ensuring smooth collaboration across teams
• Drive key team activities and meeting coordination (staff meetings, all-hands meetings, quarterly onsites/offsites); including agendas, track and help drive completion of key deliverables and follow up on outstanding items.
• Organise merchant events for the Tel Aviv team
• Enable the office team to operate from onboarding, IT supplies and administration.
• Work with external vendors and all other related facilities management.
• Follow up on action items on behalf of the leaders as appropriate 
• Provide effective and expeditious calendar management and meeting coordination including agendas, notes and follow-up as needed 
• Manage room bookings and video conference facilities on site
• Make travel arrangements expeditiously and accurately for both domestic and international travel 
• Prepare and track purchase orders and expense reports 
• Partner with EAs per group in order to learn, share best practices and foster cross-functional collaboration at all times
• Embody PayPal's leadership values: Put People First, Work Customer Back and Win Together
• Organize events for the ICE teams based team to create engagement

Experience: 

• 3+ years relevant work experience supporting at the VP or above levels in a complex and dynamic environment. 
• Prior experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel. 
• Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively. 
• Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels. 
• Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects. 
• Highly organized with an ability to demonstrate meticulous attention to details, adaptability, flexibility, resourcefulness and efficiency. 
• Self-starter and self-directed: understands the needs of the executives and proactively helps and addresses gaps and opportunities. 
• High level of integrity required for handling sensitive and confidential information. 
• A "can-do" attitude that focuses on getting the job done  
• Team player and comfortable working within executive assistant team dynamic, as well as working with other stakeholders and partners. 
• Flexibility to accommodate leaders global travel schedule. 
• Advanced skills using MS Office applications; Outlook, Word, Excel, and PowerPoint and Teams 
• Excellent communication skills (both written and oral). 
• Comfortable taking direction from members of the senior leadership's support team. 
• Fluent in English

Subsidiary:

PayPal

Travel Percent:

0

PayPal does not charge candidates any fees for courses, applications, resume reviews, interviews, background checks, or onboarding. Any such request is a red flag and likely part of a scam. To learn more about how to identify and avoid recruitment fraud please visit

For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.

Our Benefits:

At PayPal, we're committed to building an equitable and inclusive global economy. And we can't do this without our most important asset—you. That's why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.

We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. To learn more about our benefits please visit 

Who We Are:

Click Here to learn more about our culture and community.

Commitment to Diversity and Inclusion 

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law.  In addition, PayPal will provide reasonable accommodations for qualified individuals with disabilities.  If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at   

Belonging at PayPal: 

Our employees are central to advancing our mission, and we strive to create an environment where everyone can do their best work with a sense of purpose and belonging. Belonging at PayPal means creating a workplace with a sense of acceptance and security where all employees feel included and valued. We are proud to have a diverse workforce reflective of the merchants, consumers, and communities that we serve, and we continue to take tangible actions to cultivate inclusivity and belonging at PayPal.

Any general requests for consideration of your skills, please Join our Talent Community.

We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates. Please don't hesitate to apply.

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