Administrative and Executive Assistant Manager

1 week ago

Tel Aviv, Tel Aviv, Israel Or Halev Full time

Or HaLev, a pioneering center for Jewish spirituality and meditation, seeks a detail-oriented and proactive Administrative and Executive Assistant Manager to support our financial systems and provide high-level administrative assistance to the Executive Director. This is a dynamic role that ensures the smooth operation of our internal processes and leadership functions across both Israel and the United States.

Key Responsibilities

  • Finance & Administration
  • Track and process organizational payments, expenses, and reimbursements
  • Assist in managing salary payments and contractor invoices
  • Oversee donation tracking, registration systems, and receipt management
  • Collaborate with the bookkeeper to ensure accurate financial reporting
  • Help maintain up-to-date grant budgets and reports.
  • Work with systems like QuickBooks, Zoho, CRM, WePay, Cardcom
  • Executive Support
  • Assist the Executive Director with scheduling, correspondence, and prep for meetings and board presentations.
  • Help prepare documents, presentations, and reports for board meetings and donors
  • Serve as a liaison for vendors and partners (e.g., researching retreat centers, venues, and accommodations)
  • Provide general logistical support for retreats, courses, and staff coordination
  • Take initiative to improve systems and processes across departments
  • Qualifications and Qualities
  • Fluency in Hebrew and English – Required
  • Strong organizational skills and attention to detail
  • Experience in nonprofit or administrative roles
  • Bookkeeping experience is an advantage
  • Comfortable using digital tools, spreadsheets, and financial systems
  • Clear communicator, with good judgment and discretion
  • Flexible, proactive, and reliable in a remote environment

Employment Details

  • Part-time: 20–25 hours/week
  • Remote work, with preference for candidates based in Israel
  • Flexible hours with timely responsiveness required
  • Compensation commensurate with experience

Please send you cv to:

סוג המשרה: חלקית

Expected hours: 25 per week

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