Office Manager

2 weeks ago

Tel Aviv, Tel Aviv, Israel Quantum Machines Full time

Quantum Machines is a global leader in control systems for quantum computing, a field on the verge of exponential growth.

Our innovative hardware and software mark a groundbreaking approach in quantum computer control, scaling from individual qubits to expansive arrays of thousands. At the core of QM lies a passionate and ambitious team committed to reshaping the construction and operation of quantum computers. Our work is fuelled by a deep understanding of customer needs, driving us to deliver unparalleled solutions in this revolutionary field.

We are looking for a superstar Office Manager to join us at Quantum Machines. QM is expanding at an exponential pace, so the ideal candidate for this job is dynamic, flexible, and creative. As Office Manager, you will play a central role in ensuring the smooth daily operations of our office, creating a welcoming and efficient environment for our employees and guests. You'll be the heart of our workplace combining organization, initiative, and a people-first mindset to make sure everything runs seamlessly and everyone feels supported.

Office Manager

Type:
Full-time, On-site (08:00-17:00 or 8:30-17:30)

Key Responsibilities

  • Oversee and ensure the smooth, day-to-day operations of the office.
  • Maintain a well-organized and well-stocked workspace, including office supplies, refreshments, and equipment functionality.
  • Serve as the first point of contact at the reception, welcoming and assisting visitors, candidates, and guests with warmth and professionalism.
  • Act as the first level of support for employees' administrative needs, providing guidance and assistance on office-related matters.
  • Manage relationships with local and international vendors, including cleaning, gardening, delivery, and maintenance services.
  • Coordinate office logistics and assist in organizing company events, team activities, and general maintenance creating a pleasant, efficient, and inspiring work environment for all employees.

Requirements

  • Minimum 3 years of experience as an Office Manager, ideally in a tech or startup environment.
  • An upbeat, positive, and out-of-the-box thinker - a must
  • A genuine passion for people, collaboration, and building a great workplace experience.
  • Excellent communication skills in Hebrew and English (spoken and written).
  • Strong organizational and multitasking abilities, with the capacity to handle dynamic challenges and provide timely, effective solutions.
  • Highly service-oriented, creative, resourceful, and solution-driven with great attention to detail.
  • This is a full-time on-site role, requiring presence in the office from 08:00-17:00 or 8:30-17:30, seated at the reception area.

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