Office Operations Manager

2 weeks ago

Tel Aviv, Tel Aviv, Israel Grain Full time ₪104,000 - ₪130,878 per year

About Us

Grain is a pioneering fintech startup based in the heart of Tel Aviv. We offer embedded cross-currency solutions tailored for software platforms and marketplaces. Grain was founded by seasoned entrepreneurs, formerly of financial institutions such as Barclays, Deutsche Bank, as well as other renowned fintech startups. Grain is backed by leading venture capital firms and prominent financial institutions. At Grain, we offer an opportunity to shape the fintech landscape and be a part of a community that's committed to excellence.

Description

We're looking for a talented, proactive, and emotionally intelligent Office & People Operations Manager to join our team. This is a unique opportunity for someone who thrives at the intersection of people and culture, combining excellence in employee experience and office management. In this role, you'll manage the day-to-day operations of the office, support and work with senior leadership, and lead initiatives that shape our workplace culture. From onboarding to welfare programs and team events, you'll be at the heart of our people operations, ensuring things run smoothly and that every team member feels supported and motivated.

This position offers the chance to grow beyond office management, taking on more responsibility in people-focused initiatives and becoming an essential part of how our company evolves.

Responsibilities: 

Office & Operations Management 

  •  Oversee the day-to-day operations of the office, ensuring a well-organized, professional, and welcoming work environment
  •  Manage relationships with all vendors and service providers, including cleaning, maintenance, equipment repair, and landlord coordination 
  • Handle all office-related procurement and expenses, including ordering supplies, groceries, coffee, and managing inventory
  •   Ensure proper maintenance and functionality of all office equipment and shared spaces ● Track and manage the office budget, expense reporting, and invoice approvals 
  • Plan and coordinate domestic and international travel arrangements, including itineraries and accommodations

Employee welfare: 

  • Plan and lead employee engagement and welfare initiatives such as team events, wellness programs, appreciation days, and milestone celebrations 
  • Act as a cultural ambassador, fostering a warm, inclusive, and value-driven workplace environment
  • Serve as the first point of contact for employees' day-to-day needs and concerns
  • Take part in the onboarding processes to ensure new employees feel welcomed and integrated

Requirements

  • 3+ years of experience in office management, operations, employee experience or executive support roles 
  • Proven experience working with Mesh (payment management system)
  • A people-first mindset with exceptional interpersonal and communication skills 
  • Organized, resourceful, and able to manage multiple priorities with grace under pressure 
  • Positive, energetic, and solution-oriented, a true "can-do" attitude 
  • Strong command of Google Workspace, Microsoft Office, and digital collaboration tools 
  • Comfortable handling confidential information with discretion and professionalism 
  • Experience in a fast-paced, dynamic company environment - preferably tech or startup
  • Bachelor's degree or equivalent experience – an advantage
Requirements
None

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