Assistant to the Director of Ops and Comms

The Assistant will provide high-level support to the Director of Operations and Communications, ensuring smooth coordination across internal departments and with international partners.

Key Responsibilities

• Maintain strong working relationships with SIGNAL Group's global partners to ensure the success of ongoing country projects in India, Japan, South Korea, and other key regions
• Support the execution of international collaboration initiatives by facilitating communication, scheduling, and coordination with external stakeholders
• Monitor and track the progress of international projects, ensuring timely follow-up and alignment with organizational goals
• Provide day-to-day administrative support to the Director of Operations and Communications
• Assist with scheduling, meeting preparation, note-taking, and task follow-up
• Coordinate internal workflows and interdepartmental communications
• Support planning and logistics for international academic and policy-related programs
• Liaise with international faculty and institutional partners in Israel, China, and India
• Help maintain organized records and project timelines
• Assist with managing SIGNAL Group's website, including content updates and coordination with technical support
• Contribute to social media and external communications, including drafting and posting content across platforms

Qualifications

• Fluent in English with a high level of Hebrew
• Highly organized, reliable, and detail-oriented
• Strong initiative and ability to work independently and efficiently
• Excellent time management and multitasking skills
• Ability to take clear, thorough, and detailed notes
• Proficient in Microsoft Office, Google Workspace

Added Value

• Background or interest in foreign policy, international relations, or public diplomacy
• Familiarity with Israeli government systems or working processes
• Experience with digital tools such as Mailchimp, WordPress, Canva, or Adobe Suite
• Social media or content management experience
• Previous coordination or assistant roles in international or nonprofit environments