Office Administrator

4 days ago
Tel Aviv, Tel-Aviv District, Israel Adtran Part-time
Welcome Our Growth is Creating Great Opportunities Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it Once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you Thanks for your interest in working on our team We are looking for a motivated Office Administrator to join our site in Raanana. Part-time job 80%. Principle duties and responsibilities
• Maintain a professional presence in the office during core business hours. Welcome visitors, customers, and employees.
• Answer and monitor the main voice mailbox on a regular basis.
• Administration of the time-tracking system, collect sick certificates, provide reports, and ensure smooth and correct attendance tracking in the system.
• Arrange local activities, holiday celebrations, end-of-year events, integration days, Birthdays, Happy hours, etc.
• Plan and arrange volunteerism events.
• Reception of deliveries, guests, customers, and employees from other Adtran offices.
• Distribution of incoming/Outgoing mail, faxes and carriers service.
• Light general office duties to include faxing and copying materials,
• Administration of kitchen and office equipment and other equipment as needed.
• Monitoring office and meeting room(s) for cleanliness.
• Schedule service and maintenance of office equipment (i.e., shredding bins, coffee, copier, fax machine, postage meter).
• Administration of Cibus meal cards (badges) and monthly reports.
• Administration of company cars, schedules for the garage/changes tires etc.
• Administration of the parking space for cars.
• Contact person for the local facility manager, house maintenance, cleaning company, and other service companies.
• Ensure health & safety enviroment. Qualifications, Skills
• English (fluent in writing and speaking).
• Minimum 3 years of office reception, clerical, and facilities experience.
• Proven experience of management skills.
• Excellent communication and interpersonal skills.
• Highly organized and able to multi-task under time constraints.
• Professional handling of MS-Office, PowerPoint, Canva, and AI tools.
• Service-oriented and team spirit. Success Criteria:
• Efficiency and time management.
• Improved coordination and communication with office staff.
• Internal and external customer satisfaction.
• Team player.
• Friendly, open and cooperative character.
• Reliable and efficient in completing tasks.
• Patience.
• Proactive supportive.

Benefits:
• The possibility to work in an international, multicultural environment.
• Strong team-oriented and friendly work culture.

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