Office Administration Manager

3 days ago
Raanana, Center District, Israel CyberproAI Full-time
We’re on the lookout for a highly organized, proactive, and experienced Office Administration Manager to be the heartbeat of our growing office in Ra’anana. This role goes beyond just keeping things running — you’ll lead administrative and operational processes, oversee travel logistics, drive efficiency across teams, and foster a positive, engaged workplace culture. If you're fluent in English and Hebrew, love structure, have an eye for detail, and can juggle vendors, budgets, and birthday balloons all in the same day — this one’s for you. What You’ll Be Doing: Office Operations & Facilities
• Manage daily office administration to ensure a smooth, efficient, and inspiring environment
• Maintain vendor relationships, office contracts, and ensure cost-effective, high-quality services
• Oversee supplies, equipment, and office upkeep to support productivity Cross-Functional Administration
• Serve as a liaison between departments to streamline processes and improve internal communication
• Lead onboarding and offboarding logistics, workspace planning, and access management
• Support internal communication initiatives and help strengthen company culture Digital Tools & Workflow Management
• Implement and optimize tools like Office 365, SharePoint, Teams, Monday.com, and Revolut
• Identify inefficiencies and recommend improvements to administrative workflows Travel & Logistics
• Plan and manage complex travel arrangements, including flights, accommodation, visas, and transport
• Ensure efficient travel tracking and reporting Culture & Engagement
• Coordinate team events, celebrations, and company-wide offsites
• Create a welcoming, engaging atmosphere that enhances employee experience Budgeting & Cost Control
• Track office-related budgets, manage expenses, and support accurate reporting
• Work closely with finance to ensure alignment and accountability Compliance & Safety
• Maintain compliance with local safety and regulatory standards
• Oversee emergency protocols and serve as the office point of contact for safety What We’re Looking For:
• Fluency in Hebrew and English (written and spoken) – required
• Fluency or working knowledge of Spanish – advantage
• Proven experience in Office Administration, Operations, or Facilities Management roles
• Tech-savvy with strong knowledge of Microsoft Office, Monday.com, SharePoint, Teams, and Revolut
• Familiarity with ERP and CRM systems – advantage
• Experience coordinating travel and executive-level logistics
• Highly organized, hands-on, and solution-oriented
• Strong interpersonal and communication skills
• Budget and expense tracking experience Why Join Us? You’ll be part of a collaborative, fast-paced team where operational excellence is valued and recognized. This is a high-impact role with plenty of room for growth, innovation, and ownership. Ready to lead the charge in keeping our operations smooth and our team supported? Apply now

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