Event Sales Manager

2 months ago

Chicago, Illinois, Israel City Colleges of Chicago Full time

EVENT SALES MANAGER


KENNEDY-KING COLLEGE


FACILITIES DEPARTMENT

JOB SUMMARY

Reporting to the Office of the President, an Events Sales Manager coordinates the marketing and rental of Kennedy-king campus facilities including its auditorium, a multi-purpose room, a Gymnasium, as well as other building spaces and resources. The Events Sales Manager is responsible for achieving specific annual sales and revenue goals. Performs related duties as assigned.




ESSENTIAL DUTIES

  • Works collaboratively with Marketing in implementing strategies to advertise and promote the rental of Conference Center facilities to external organizations including profit and not-for-profit, educational, civic, youth and social organizations.

  • Directs and oversees the services of campus janitorial, engineering, IT support, and office support staff, and outside vendors in order to schedule and facilitate events, in close collaboration with the Director of Auxiliary Services and other campus administrators.

  • Responds to inquiries and follows-up on sales leads, ensuring exceptional customer service during each step of interaction with clients and prospective clients with the goal of providing one-stop shop service in meeting their needs for event space.

  • Meets with external clients to discuss event requirements, providing information and walk-throughs of conference hall spaces, meeting/presentation ready spaces, auditorium, and other resources inclusive of catering services and space availability.

  • Provides information on the requirements and procedures for the rental and use of campus facilities, availability of space, rental and staffing fees, audio-visual and IT services, Washburne catering services, and other available resources.

  • Assists external clients in using the facility rental web-based support application to register and schedule events and the facility rental or insurance on-line payment application site.

  • Reviews facilities request applications for compliance with CCC's facilities use policies, including submission and payment deadlines, type of event, and availability of requested date(s).

  • Schedules and confirms reservation requests with clients. Monitors and ensures clients complete rental process by submitting certificate of insurance and payment prior to event.

  • Works with clients to plan and carry out events, coordinating the set-up and provision of additional resources (i.e. security, audio-visual, food), and the operational logistics (i.e. parking, deliveries) for the day of the event.

  • Provides event logistical support, including on-site event day assistance and support as needed. Resolves problems and ensures event(s) run smoothly.

  • Maintains and update records of all sales contacts with prospective clients and agreements with clients using various software including Excel.

  • Prepares sales and revenue generated reports for management review,

REPORTING RELATIONSHIPS

Report to: Office of the President




QUALIFICATIONS


Education, Training and Experience

  • A Bachelor's degree from an accredited college or university
  • Conference and event sales, planning, and operations experience highly desirable
  • Demonstrated knowledge of best practices in event planning and public relations, including event organization and production

The following generally describes the Knowledge, Skills and Abilities required to enter the job and/or be learned within a short period of time to successfully perform the assigned duties

Knowledge, Skills and Ability
  • Knowledge and familiarity with technology/social medial and how to leverage these media to effectively reach clients
  • Knowledge of event and room set-ups and audio-visual set-ups
  • Knowledge of event planning standards

  • Excellent verbal and written communication skills
  • Excellent interpersonal skills to interact and communicate effectively and professionally
  • Excellent customer service skills

  • Strong organizational skills
  • Strong problem solving skills
  • Ability to establish priorities, and work independently and as part of a team
  • Ability to work within a culturally diverse environment
  • Ability to exercise tact and diplomacy in handling sensitive situations

Working Conditions

  • General office environment
  • Some travel to client locations

Equipment
  • Standard office equipment including personal computers and peripheral equipment

Physical Requirements
  • Ability to operate computers and related equipment and software



Worker Characteristics

  • Dependability – Demonstrate reliability, responsibility, and dependability and fulfill obligations.
  • Initiative – Demonstrate willingness to take on responsibilities and job challenges
  • Customer Service Oriented – Demonstrate commitment to delivering helpful, high quality service and assistance to meet the needs of customers.
  • Attention to Detail – Requires being careful about detail and thorough in completing work tasks.


Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer. Thank you for your interest in City Colleges of Chicago.




Kennedy King College, located at 6301 S Halsted in Chicago's Englewood neighborhood, embodies the commitment to academic excellence and civic responsibility exemplified by its namesakes, civil and human rights activists Robert F. Kennedy and Dr. Martin Luther King, Jr. At KKC, employees contribute to the success of our students while enjoying competitive compensation and outstanding benefits packages. Build your future at City Colleges of Chicago and ensure more students complete their curricula - college-ready, career-ready and prepared to pursue their life's goals. This is an exciting time in the history of City Colleges of Chicago (CCC), District 508, the largest community college system in Illinois and one of the largest in the nation.

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