Office Manager

11 hours ago

Rehovot Center District, Israel Global Payments Inc. Full time ₪40,000 - ₪70,000 per year

Description
*Key Responsibilities*

  • Oversee day-to-day office operations to ensure a smooth and efficient work environment.
  • Manage office supplies, vendor relationships, and general upkeep.
  • Coordinate meetings, travel arrangements
  • Serve as the primary point of contact for all office-related needs, including equipment, and supplies
  • Coordinate with vendors, service providers, and building management for maintenance, deliveries, and office services
  • Support recruitment processes including scheduling interviews and conducting screening interviews
  • Support onboarding of new employees by preparing workstations, access badges, and welcome materials
  • Maintain and update employee records and HR documentation.
  • Assist with benefits administration, and employment related queries.
  • Promote and support a positive workplace culture and employee engagement activities including organizing internal events and team activities.
  • Process invoices, reimbursements, and manage accounts payable/receivable workflows.
  • Handle and support bookkeeping procedures for office expenses, preparing weekly and monthly reports for the management, filing documents for further submission for audit.
  • Support payroll preparation and collaborate with any external payroll/accounting vendors.
  • Assist with monthly reconciliations, budget monitoring, and financial reporting where needed.
  • Ensure all office contracts, insurances, and legal documents are up to date and filed correctly
  • Provide administrative support to leadership and departments as needed

Qualifications

  • Bachelor's degree in Business Administration, HR, or related field.
  • 3–5 years of experience in office administration
  • Understanding of basic HR practices
  • Proficient in MS Office Suite & Google WorkspaceExcellent organizational, multitasking, and communication skills.
  • Discreet, trustworthy, and comfortable handling confidential information.
  • Excellent written and spoken English

*What We Offer*

  • Hybrid work flexibility
  • Competitive compensation and benefits
  • Opportunity to contribute to multiple business areas
  • Collaborative and supportive team culture
  • Growth and learning opportunities across various functions

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