Executive Assistant to CEO

2 weeks ago

Tel Aviv, Tel Aviv, Israel XTEND Full time

XTEND is seeking a highly professional, proactive, and detail-oriented Executive Assistant to support the company's CEO and senior management team.

This is a central and highly impactful role, requiring strong ownership, discretion, and the ability to operate independently in a fast-paced environment.

The role involves close, day-to-day work with senior leadership and provides comprehensive administrative and operational support across the executive team.

Key Responsibilities

  • Full ownership of complex calendar management for the CEO and executive management team
  • Scheduling and coordinating multi-participant meetings, internal and external, across multiple time zones
  • End-to-end coordination of executive meetings, board meetings, leadership offsites, and international investor visits
  • Day-to-day ongoing support for all members of senior management, including prioritization, follow-ups, and real-time problem solving
  • Welcoming and hosting guests, customers, partners, and executives with a high level of professionalism
  • Managing visitor meeting logistics: parking, access approvals, meeting rooms, refreshments, equipment, and room readiness
  • Handling ad-hoc operational and administrative tasks with flexibility and responsiveness
  • Working closely with external service providers to support executive management with daily meal ordering and travel logistics
  • Maintain organized systems for documents, contacts, and executive workflows, and support expense management, invoices, and administrative processes
  • Acting with full discretion, confidentiality, and professionalism when working with senior leadership

Requirements:

  • Minimum 4 years of proven experience as a Personal Assistant / Executive Assistant / Office Manager
  • Mandatory experience supporting senior management and managing executive calendars and logistics
  • Experience working directly with a CEO – strong advantage
  • Fluent in Hebrew and English - speaking, writing, and reading (required)
  • Exceptional organizational skills and ability to manage multiple priorities simultaneously
  • Proactive, independent, and service-oriented mindset, with the ability to anticipate needs
  • Strong interpersonal skills and the ability to be assertive when needed
  • Proficiency in Office tools / Microsoft Outlook
  • Ability to work flexible hours and adapt to a dynamic, sometimes unpredictable environment
  • Experience in a high-growth, global, tech / defense environment – strong advantage

Why Join Us:

Work alongside a visionary CEO and senior leadership at the heart of a fast-scaling organization and play a meaningful role in shaping how a global defense-tech company operates and scales.

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