Administrative Coordinator and Medical Specialization Process

1 week ago

Ramat Gan, Tel Aviv, Israel AGILINA Full time ₪40,000 - ₪80,000 per year

Location:
Ramat Gan |
Employment Type:
Full-time

A vital and highly organized role combining meticulous administration with personalized support for medical residents (מתמחים) throughout their specialization journey until they receive their specialist certification.

Key Responsibilities:

  • Residency Process Oversight:
    Provide end-to-end support to residents (מתמחים), from acceptance through to certification, ensuring strict adherence to all program rules and regulations (e.g., orthopedics, general surgery, etc.).
  • Critical Administration:
    Meticulously organize, prepare, and manage residency files for presentation to review committees, requiring exceptional attention to detail and organizational skills.
  • Committee Interface:
    Present files and documentation to the senior physician committees responsible for granting specialist certifications (requires confidence and presentation ability).
  • Service & Problem Solving:
    Serve as the primary point of contact for residents, proactively addressing complex or exceptional cases and providing efficient solutions.
  • International File Management:
    Handle administrative processes for specialist physicians from abroad seeking recognition of their certification in Israel (requires good reading/comprehension skills in English).
  • Collaborative Environment:
    Work effectively within a team structure, liaising with the Department Manager and the Committee Manager.

Requirements (Must-Haves):

  • Proven Experience
    in Administrative and Customer Service roles.
  • Exceptional Organizational Skills:
    High proficiency in prioritizing tasks, time management, order, and meticulous attention to detail.
  • Excellent Interpersonal Skills:
    Strong service orientation, maturity, and the ability to interact effectively with senior physicians/managers.
  • Hebrew Mother Tongue:
    (Reading, Writing, and Speaking –
    Mandatory
    ).
  • Good English Proficiency:
    Sufficient for reading, understanding, and translating professional documents.
  • Proficiency in Microsoft Office Suite.
  • Ability to work under pressure and manage multiple interfaces simultaneously.

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