Office Manager

OPSWAT, a global leader in IT, OT, and ICS critical infrastructure cybersecurity, delivers an end-to-end platform that gives public and private sector organizations and enterprises the critical advantage needed to protect their complex networks, secure their devices, and ensure compliance. Over the last 20 years our commitment to innovative technology has earned the trust of more than 1,700 organizations, governments, and institutions globally, solidifying our role in protecting the world's critical infrastructure and securing our way of life.

The Position
An Office Manager is responsible for ensuring the smooth operation of the office environment. This role involves managing administrative tasks, coordinating office activities, and providing support to staff and management. The Office Manager acts as the central point of contact within the office and is essential for maintaining an efficient and productive workplace.

What You Will Be Doing

• Administrative Support:
• Oversee day-to-day office operations.
• Manage office supplies inventory and place orders when necessary - vendor management.
• Maintain office equipment and arrange for necessary repairs or replacements.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
• Organize and schedule meetings, appointments, and travel arrangements.
• Office Coordination:
• Liaise with other departments and external partners to coordinate office activities.
• Ensure office layout is functional and presentable, managing any required changes or upgrades.
• Coordinate with IT support to manage office technology needs and assets inventory.
• Supervise office cleaning and maintenance to ensure a tidy and safe work environment.
• Responsible of swag kit items and company branded products distribution for Israel office.
• Financial Duties:
• Manage office budgets, including tracking expenses, processing invoices and payments registration.
• Assist in payroll processing and employee expense reports.
• Compliance and Safety:
• Ensure the office complies with all relevant health and safety regulations.
• Monitor office security protocols.
• Maintain confidentiality of sensitive information and ensure compliance with data protection policies.
• Event Planning:
• Organize office events, including meetings, conferences, and staff celebrations.
• Coordinate logistics for corporate events, such as venue booking, catering, and transportation.

What We Need From You

• Strong organizational, multitasking abilities and attention to details.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and office management software.
• Basic accounting knowledge and budget management skills.
• Ability to work independently and handle confidential information with discretion.
• A bachelor's degree in business administration or a related field is preferred.
• Minimum of 3-5 years of experience in office management or a similar role.

OPSWAT is an equal opportunity employer. We celebrate diversity and are committed to providing an environment where equal employment opportunities are extended to all employees and applicants, free of discrimination and harassment of any type. All employment decisions are based on individual qualifications, job requirements, and business needs without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other category protected by federal, state, or local laws.

Recruiting Agencies: we do not accept unsolicited resumes from third party agencies for any of our open positions. To submit resumes for our jobs, there must be a recruiting contract approved by our legal team and endorsed by both parties. We are currently not accepting additional 3rd party agencies at this time.