Administration Assistant

2 weeks ago


Tel Aviv, Tel Aviv, Israel tufin Full time ₪45,000 - ₪55,000 per year

We are seeking an administrative assistant who will be responsible for a variety of internal and external administrative tasks, including supporting our employees both in Israel and abroad. This position offers a great opportunity for personal development as part of a busy and exciting administration department.

Location: Tel Aviv (next to Azrieli tower)

Key Responsibilities:

  • Manning the front desk: Answering incoming calls and managing the reception doors. Greeting guests and couriers.
  • Responsibility for the office and food supply. Managing contracts and price negotiations with office vendors and service providers.
  • Hosting employees from abroad (hotel, taxi, restaurants...)
  • Providing administrative service to employees (Food cards, office equipment, parking, entrance cards system).
  • Helping with welfare issues (presents, onboarding/offboarding, events).
  • Managing deliveries of equipment in Israel and abroad.
  • Responsibility for the day to day office maintenance (different maintenance fixes, coordinate and communicate with the office facility's vendors).

Requirements:

  • Languages – good written and verbal level of both Hebrew and English.
  • Proficiency in MS Office (Word, Excel, Outlook). Ability to learn new technologies.
  • At least one year of hands-on administrative support experience in a big organization.
  • Excellent interpersonal and communication skills
  • Independence, accuracy, creativity with good problem solving skills.
  • Excellent time management skills and ability to multi-task and prioritize work. Strong organizational and planning skills in a fast-paced environment.


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