Executive Assistant

1 week ago

Tel Aviv, Tel Aviv, Israel Quantum Machines Full time

Quantum Machines is a global leader in control systems for quantum computing, a field on the verge of exponential growth. Our innovative hardware and software mark a groundbreaking approach in quantum computer control, scaling from individual qubits to expansive arrays of thousands. At the core of QM lies a passionate and ambitious team committed to reshaping the construction and operation of quantum computers. Our work is fueled by a deep understanding of customer needs, driving us to deliver unparalleled solutions in this revolutionary field.

We are looking for an exceptional Executive Assistant to join us at Quantum Mechanics. QM is expanding at an exponential pace, so the ideal candidate for this job is dynamic, flexible and creative. As an Executive Assistant, you will be responsible for scheduling appointments, booking trips, and ensuring our CEO and CTO can focus on their mission to elevate QM to new heights. If you are highly organized, detail-oriented, and adept at managing multiple tasks efficiently, we may have an excellent opportunity for you.

Main Responsibilities:  

  • Arrange travel logistics from start to finish, including booking flights, hotel accommodations, and transportation, preparing travel itineraries, and ensuring all travel documents are in order.
  • Handle all administrative tasks in a highly dynamic environment.
  • Assist with special projects, both personal and professional.
  • Handle sensitive information with the utmost confidentiality.
  • Coordinate and manage the complex calendars of the company's CEO and CTO, ensuring they are efficiently optimized. Schedule appointments, meetings, and conference calls, resolving any scheduling conflicts that arise.
  • Provide comprehensive administrative support to the CEO and CTO, covering various aspects of their daily operations, including communication, correspondence, coordination, and reporting.

Key Requirements:

  • "Can do" approach - Must 
  • Upbeat, positive attitude, with patience and a love for people and collaboration 
  • Excellent communication skills in Hebrew and English, both written and verbal
  • Highly service-oriented, creative, forward thinking, resourceful, solutions-oriented, critical thinker and desire to make a strong impact 
  • Ability to work independently and handle unforeseen challenges effectively.
  • Ability to act with discretion and maintain privacy.
Requirements
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Preferred Skills
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