Personal Assistant

17 hours ago

Ramat Gan, Tel Aviv, Israel BUYME 🎁 Full time ₪40,000 - ₪80,000 per year

BUYME is hiring a Personal Assistant to the CEO

The Personal Assistant is responsible for ensuring smooth management processes across the organization and serves as a strategic partner to the CEO - acting as their right hand in day-to-day operations and overall company management.

This role includes managing the CEO's calendar, participating in executive meetings, documenting and following up on decisions and actions, and gaining exposure to the company's strategic processes.

It's a key supporting position that plays an integral role in the company's management and organizational flow, directly influencing the executive team's effectiveness and the company's forward progress. The assistant will work closely with the CEO and BUYME's VPs.

Responsibilities:

Support for the CEO & Schedule Management:

  • Manage and coordinate the CEO's calendar, including meetings, calls, and daily tasks.
  • Track and monitor priorities for the CEO and management team.
  • Prepare periodic status reports for management and the CEO.
  • Draft meeting summaries, internal updates, and executive documents.
  • Handle sensitive and confidential information with a high level of discretion and trust.

Executive Coordination & Cross-Company Projects:

  • Work closely with the management team and cross-organizational interfaces.
  • Participate in management meetings, prepare materials, write summaries, and follow up on decisions.
  • Oversee and monitor cross-company projects derived from corporate goals, ensuring alignment with priorities and implementation of decisions.
  • Coordinate and synchronize between different departments in the company.
  • Assist in preparing annual and quarterly work plans — including materials, presentations, briefings, and summaries for CEO meetings.

Requirements

Experience & Education:

  • At least 2 years of experience in a similar role.
  • Proven experience working with senior management in a mid-to-large organization.
  • Bachelor's degree — an advantage.

Skills & Competencies:

  • Strong ability to manage and lead complex, multi-interface projects.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Strategic and system-oriented mindset, with great attention to detail.
  • Strong analytical and presentation skills.
  • Proven ability to interact effectively with senior executives.
  • Exceptional organizational and time-management skills.
  • High proficiency in Office and Google Workspace tools.
  • Proactive mindset, initiative, and ability to see the big picture.
  • Tech-savvy and passionate about digital environments.

Personal Qualities:

  • High discretion and integrity.
  • Initiative and self-motivation.
  • Flexibility, adaptability, and ability to work under pressure and dynamic conditions.
  • Strong sense of personal responsibility.

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