Office Administrator

2 weeks ago

Tel Aviv, Tel Aviv, Israel Ask-AI Full time $90,000 - $120,000 per year

Help build the GenerativeAI solution that superpowers workers across the enterprise

Ask-AI is an enterprise AI platform designed to transform how organizations serve customers and equip employees. It provides AI-first solutions that improve customer experiences through rep interactions, in-product, and digital touchpoints.

The platform features a comprehensive knowledge management system, enterprise search with over 100 integrations, AI workflows, no-code apps, AI support ticket enrichment and advanced analytics.

What you're applying for

This is an opportunity to join a high-growth AI company

Ask-AI is growing rapidly, and we're seeking a responsible, creative, and ambitious Operations Manager. In this role, you will optimize Ask-AI's day-to-day operational functions. The ideal candidate will possess a combination of organization, strong self-management skills, process optimization expertise, and the ability to drive change within a fast-paced environment.

Responsibilities:

Financial Operations

  • Oversee daily financial operations, including accounts payable/receivable.
  • Manage invoice collection and ensure timely vendor payments.
  • Oversee payroll processing and ensure accuracy and compliance with legal standards 
  • Administer and track stock option plan processes.
  • Collaborate with the external CFO as a service vendor on all the financial operations aspects (payroll, vendor payments, audit, reports, cash management) 
  • Issue and track customers' invoices and payment processes.

Office Management

  • Manage day-to-day office operations, including workspace allocation, supplies, and vendor management.
  • Develop and enforce office policies and ensure compliance with health, safety, and operational regulations.
  • Support employee productivity and satisfaction by creating a well-equipped and organized workplace environment.

IT Operations

  • Manage relationships with IT vendors, ensuring service agreements and technology tools meet operational needs.
  • Ensure data security and compliance with IT policies, safeguarding against cyber threats and system vulnerabilities.

Security Operations

  • Lead regular security audits and ensure compliance with regulatory standards.
  • Oversee physical and digital security systems, including access control, surveillance, and incident response.
  • Respond to and manage security breaches, emergencies, or other operational risks.
  • Partner with external security vendors to ensure up-to-date measures are in place.
Requirements

Requirements 

  • 3+ years of experience as an Operations Manager/ Office manager
  • Proven experience in financial operations and company operations. 
  • Self-motivated and capable of independently managing complex projects with limited resources and competing priorities, while effectively driving company-wide strategic efforts.
  • Strong execution person with a "can do" approach.
  • Strong problem-solving and project management skills, focusing on addressing complex issues.
  • Excellent interpersonal skills and a team-oriented mindset are essential for achieving objectives.
  • Able to promote and drive collaboration among diverse groups, including external vendors.

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