Office Manager and Executive Assistant

5 days ago

Tel Aviv, Tel Aviv, Israel PICO Venture Partners Full time ₪60,000 - ₪120,000 per year

This is a full-time, on-site role for an Office Manager & EA located in Tel Aviv, Israel.

As Office Manager, you will play a key role in the daily rhythm of the firm - overseeing office operations, managing facilities and vendor relationships, supporting our leadership team, coordinating events, and helping create an outstanding environment for our staff, guests, and partners.

Key Responsibilities

Administrative & Executive Support

  • Act as the firm's main point of contact for entrepreneurs, portfolio companies, and investors
  • Manage complex calendars for the Managing Partner and an additional Partner
  • Coordinate and book detailed travel arrangements, including flights, accommodations, and itineraries
  • Prepare and manage documents, presentations, and reports
  • Handle sensitive information with professionalism and discretion
  • Support special projects and assist in prioritizing daily workflows

Office & Facilities Management

  • Oversee daily office operations across our 3-floor Tel Aviv space
  • Ensure office facilities are well-maintained, organized, and fully functional
  • Manage relationships with service providers, suppliers, and lease tenants
  • Handle procurement and maintain office and kitchen inventory
  • Provide basic IT support and bookkeeping assistance
  • Show available office spaces and coordinate with vendors
  • Welcome and greet visitors, ensuring a warm and professional first impression

People & Culture

  • Lead office welfare initiatives and help foster a positive, engaging work culture
  • Support internal and external marketing and communications
  • Plan and execute company events and team activities from A to Z

Qualifications

  • Strong organizational and project management skills
  • Excellent communication and interpersonal abilities
  • Ability to multitask, prioritize, and operate effectively under pressure
  • Proficiency in office software and systems (Microsoft Office, Google Workspace)
  • Experience in vendor management and facilities oversight
  • High level of integrity, professionalism, and positive energy
  • Fluent in Hebrew and English (verbal and written)
  • Bachelor's degree or equivalent
  • Experience in a similar operational role or supporting senior leadership is a plus
  • A service-oriented, proactive, can-do attitude

Why Join PICO?

PICO stands for People, Ideas, Community, and Opportunity. We are more than a venture capital firm - we are a platform for innovation, collaboration, and purpose. At PICO, we believe in building a work environment grounded in excellence, partnership, social awareness, and creative thinking.

Company Description

PICO Venture Partners is an early-stage venture capital firm based in Tel Aviv, investing in visionary Israeli entrepreneurs who are building future-defining technologies. We support our portfolio companies through hands-on domain expertise, an extensive advisor network, collaborative workspaces, and go-to-market channels designed to accelerate growth and success.

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