Office Manager

1 week ago

Herzliya, Tel Aviv, Israel Spines Full time ₪60,000 - ₪80,000 per year
Spines: #1 Fastest-Growing Book Publishing Platform in the U.S.

At Spines, we're proud to be changing the book publishing game for American and Canadian authors. Since our founding in 2020, our mission has been to remove barriers and provide quick, convenient services that are tailored to each author's unique needs. And we achieve this by leveraging cutting-edge AI technologies that streamline the publishing process.

Are you a highly organized, proactive, and dynamic professional looking for a dual role where you can make a significant impact? We're seeking an Office Manager to provide top-tier administrative support to our executives while ensuring our office runs smoothly and vibrantly.

This pivotal hybrid role is crucial for fostering a productive and positive work environment. You'll serve as a key liaison for both internal and external stakeholders, collaborating closely with our HR Operations team to enhance the overall employee experience.

What You'll Do:

As our Executive Assistant & Office Manager, you'll be the central pillar supporting our executives and the heartbeat of our office. Your responsibilities will include:

  • Office Management: Oversee daily office operations, including vendor relations, supply and grocery procurement, facilities maintenance, and mail management. You'll collaborate closely with HR to provide a seamless office integration for new hires.
  • Employee Well-being & Events: Plan and execute all company events, from holiday celebrations and birthday recognitions to diverse well-being activities, and support broader employee recognition programs.
  • Cross-Functional Collaboration: Facilitate clear internal communication and actively coordinate with partners on shared logistical needs. You'll also work closely with HR Operations on initiatives to enhance the overall employee experience.

Requirements

  • 2+ years of proven experience as an Office Management role, specifically within a fast-paced startup environment.
  • High level spoken and written communication skills in both English and Hebrew. 
  • Front desk: welcoming guests, candidates, and partners, daily management of the office.
  • Calendar coordination and scheduling.
  • Vendor management and office supplies, Office cleanliness, maintenance, and smooth operations.
  • Employee support and assistance to the HR team.
  • Welfare activities: company events, conferences, Happy Hours.
  • Proactive, hands-on approach with a sense of ownership.
  • High responsibility, organizational and multitasking skills.
  • Excellent interpersonal and communication skills.
  • Detail-oriented, structured, and positive mindset.

Benefits

WHY JOIN SPINES:

  • Innovative Environment: Work in a dynamic and cutting-edge environment with a supportive and collaborative team.
  • Growth Opportunities: Significant opportunities for professional growth and advancement within a rapidly expanding company.
  • Impactful Work: Be a key player in building a team that is revolutionizing the publishing industry with groundbreaking AI technology.
  • Exciting Industry: Gain valuable experience in the exciting intersection of AI and publishing.

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