Personal Assistant

Why work at Nebius
Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field.

Where we work
Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team.

Role Overview

The Personal Assistant supports the Deputy General Counsel (DGC). This role combines high-level administrative support with operational leadership and ownership of departmental processes and projects.

 Key Responsibilities

Executive & Team Support

Manage complex, multi–time-zone calendars for the DGC and broader Legal leadership team.

Coordinate internal and external meetings, including agendas, materials collection, and follow-up actions.

Act as a primary liaison between the DGC and internal/external stakeholders, ensuring timely communication and alignment.

Prepare presentations, summaries, briefing documents, and reports.

Support and manage coordination between local and international functions to ensure consistency, synchronization, and seamless communication across jurisdictions.

Travel & Expense Management

Arrange domestic and international travel, including flights, hotels, transportation, visas, and full itineraries.

Prepare, submit, and track expense reports according to company policy.

Monitor travel-related budgets and propose efficiency improvements.

Operational & Process Support

Help monitor and track legal department workflows, approvals, deadlines, and compliance processes.

Maintain legal departmental calendars, shared inboxes, documentation systems, and knowledge repositories.

Support onboarding and integration of new Legal team members.

Assist in coordinating legal workshops, all-hands meetings, offsites, and leadership sessions.

Lead and streamline internal departmental processes to improve efficiency, consistency, and execution quality.

Project Leadership

Lead different departmental projects from planning through execution, managing stakeholders, timelines, deliverables, and cross-functional alignment.

Track and drive progress of department-wide initiatives and operational tasks.

Identify workflow gaps and proactively implement improvements.

Ensure ongoing clarity and visibility across tasks, priorities, and project responsibilities.

Administrative Excellence

Draft professional correspondence, memos, and meeting summaries.

Handle confidential information with the highest discretion.

Anticipate needs, proactively resolve scheduling conflicts, and remove operational friction.

Ensure smooth, consistent daily operations for the DGC's office.

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Key Qualifications & Experience

Must-have requirements:

5+ years of experience as a Personal Assistant, Executive Assistant, Administrative Coordinator, or similar role.

Experience supporting senior leaders, ideally within a fast-paced, multinational environment.

Strong capability to manage multiple tasks, prioritize effectively, and work independently.

Fluency in English (written and spoken) at a professional level.

Experience with travel and expense systems (e.g., Concur, Expensify) is a plus.

Ability to build strong relationships across global teams.

Preferred qualifications:

Proficiency with Microsoft 365, Slack, Zoom, Confluence, JIRA, and other productivity tools.

Familiarity with project tracking or operational management tools is beneficial.

Experience working in a Legal department or legal-adjacent environment is an advantage

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Competencies & Behavioral Traits

Exceptional organizational, multitasking, and time-management skills.

High integrity, professionalism, discretion, and sound judgment.

Excellent communication and stakeholder-management abilities.

Proactive, detail-oriented, and able to lead cross-functional initiatives with confidence.

Friendly, approachable, and collaborative style that supports a positive team atmosphere.

Comfortable working across different cultures, countries, and time zones.

Ability to remain calm, resourceful, and effective in a fast-moving environment.

What we offer 

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth within Nebius.
• Flexible working arrangements.
• A dynamic and collaborative work environment that values initiative and innovation.

We're growing and expanding our products every day. If you're up to the challenge and are excited about AI and ML as much as we are, join us