Office Administration Manager

2 weeks ago

Rosh HaAyin Center District, Israel Omnisys Full time ₪104,000 - ₪130,878 per year

Responsibilities:

  • Managing office operations and administration processes (front desk position)
  • Ensuring ongoing maintenance and operations – handling service requests / maintenance issues, managing contractors and suppliers, and tracking task completion
  • Liaising with the building management company – handling matters such as public area cleaning, maintenance, parking, etc.
  • Receiving technicians and suppliers – coordinating and overseeing various maintenance tasks
  • Fleet management – coordinating issues related to vehicle handovers, automated fuel payment, Highway 6 toll road, stickers, parking, etc.
  • Overseeing office cleaning – handling ongoing management of the cleaner, ordering cleaning supplies, and monitoring service quality
  • Managing credit cards – monitoring charges, reconciling documentation, and forwarding to the finance department
  • Coordinating business travel abroad – working with travel agencies, handling requests from employees and managers, and monitoring reports and expenses
  • Managing calendars – scheduling meetings and managing the calendars of two managers

Requirements:

  • Previous experience in an administrative/operational role – mandatory
  • Organization, precision, attention to detail, and ability to manage multiple tasks simultaneously
  • Service-oriented approach with positive attitude
  • Assertiveness and ability to drive processes and interfaces (looking for a powerhouse who knows how to lead and motivate – very important)
  • Full proficiency in Microsoft Office – mandatory
  • Responsible, proactive, ability to work in a team and collaborate with top-management interfaces
  • Good level of English – advantage

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